Purchasing Division

Due to the ongoing winter storm, City facilities, including City Hall and all Parks, Recreation and Culture facilities, will be closed on Tuesday, Feb. 18. This is due to the forecasted winter storm resulting in dangerous travel conditions.

Read the news release for full details >>

The Purchasing Division is responsible for the efficient and effective procurement of goods and services for the City.

PURCHASING POLICY

FORMAL BIDS

OpenGov Procurement

The City of Lawrence uses OpenGov eProcurement for publishing solicitations and receiving proposal responses. Register your account to receive email notifications of bid opportunities. Drawings and Plans are available at no charge. Electronic Bid Bond Submission with Surety2000 required.  Click on Vendor Training Video or Registration Guide, online help is available during business hours.

Bid openings are held on Tuesdays  at 3:35 p.m. local time in the City Commission room at City Hall. The City reserves the right to accept or reject any and all bids and all or part of a bid and to waive informalities, technical defects, and minor irregularities in bids received. DemandStar and DrexelTech are available to view bids prior to May, 1, 2025.

SURPLUS SALES

City surplus is auctioned at GovDeals and Purple Wave. All Items are Sold As Is: no refunds, no returns, no exchanges, no loading, no deliveries. Property may be removed by appointment only and appointments must be made at least 24 hours in advance. All items must be removed within ten (10) business days from the time and date of issuance of the Buyer’s Certificate.

GOOD STANDING REQUIREMENT:
No bid will be accepted from, nor a purchase order or contract awarded to any company that is in arrears or default to the City of Lawrence, Douglas County, State of Kansas or Federal Government. Debt or obligation may include, but is not limited to taxes, fees, fines & utility payments. Parties listed as excluded government-wide in the System for Award Management (SAM) are not allowed to bid, receive purchase orders or contract with the City.

KANSAS FOREIGN QUALIFICATION:
This process allows companies formed in other states to legally transact business in Kansas. The Business Identity Number is NOT the same as a tax identification number (TIN) or Federal Employer Identification Number (FEIN). Businesses not formed in the State of Kansas may register at the Kansas Secretary of State 

Eileen Phillips MBA CSCP CPIM CLTD
Purchasing Manager

Buyers
David Mason
Lisa Pence  

Email: purchasing@lawrenceks.gov

City Hall / 6 East 6th Street
Lawrence, KS 66044